PAC Minutes from September 30, 2014

PAC Meeting - September 30, 2014

Present: Amy H(President), Jen  H(treasurer), Mandi  D (vice-president), Karen S (Secretary), Deneen  (Principal),Maggie Klassen, Lisa Rose, Nicole Brown, Sherry Massie, Natalie Sache, Lara Pifer, Kristi Ladd, Andrea van den Brink, Jayne Dekany, Lyndsay Armstrong, Chandra Carstensen, Danna Burton, Tracy Loewen, Teresa, Sylvia Mielke, Danica Krahn

Approval of agenda: Maggie, 2^nd -Natalie

Approval of minutes: Jane

 

Treasurer Report

Hot lunch deposits went in $1083 profit

No outstanding cheques to be cashed - Waiting for dog tags invoice

Profit of $4637.87for a combined total (Savings/Game account) =$6643

Playground paid off

Waiting for news of gaming grants (amounts to $20 per child) - to be used for extracurricular activities, community use, field trips.

Mandy mentioned can we have a proposed budget for the year for the things we have paid for in the past that are regular. Natalie to work with Jen to prepare one for next meeting

Need to set up 2 signing cheques signatures –remove Nicole Johnston from signing authority and add Jen Hooge as Treasurer with Amy Herfst and Karen Steinebach as 2^nd signatures. Also remove Natalie Sache.

 

Hot Lunch

Amy went over the hot lunch format for new parents

Looking for 4 people to do the counting of hot lunch orders and money - Jen, Sherry, Amanda, Sylvia. Maggie volunteered to help if stuck. Lisa/Chandra on Mondays

If we have dedicated parents that are willing to help with specific menus that is easiest –

Pizza Day – Maggie,

Hot dogs Day – Andrea/Amanda,

Subway Day - Amy

Propose that the forms go out on Mondays- with  forms returned by that same Friday, counting on the following Mondays – order by Wednesday

Info to be posted on school website, Facebook, blog (www.eceblogspot.com)- people can get the order forms on all three locations

Forms set up on legal to help with the spacing of the forms so that there is enough room to print the class and students name on each order and so that when cutting the information is not cut off. Please make sure that if you have children in other classes that you send the proper forms in with your children or make sure the teacher’s name is prominent/ money can go in with one order.

 

Principal’s Report

Teachers have been trying to get things organized and get everything back to normal

271 students this year - New portable for next year and new division due to the increase in houses being built in the area

Lunch is now 12pm -12:45pm

Recess 10:05am -10:20am

Deneen asked for budget info to be released

Meet the teacher- no BBQ this year due to rushed planning –Please come and meet your teachers in their classrooms this Thursday, 2pm, at 2:40 make your way to the gym for announcement to introduce teachers

Terry Fox Run – 10am -11am Grades 1-6 at the Rotary trail (Vedder entrance) on Oct 10. Please have everyone, wear red. All students will have running buddies. Need parents at the turn around, water stations (5).

Kindergarten will run after 11:30 in the field

Natalie motioned to buy cups for run, Mandy 2^nd

Lots of forms coming home within the next week (double sided forms)

-          Code of conduct,

-          technology form,

-          FOI forms

First Friday of the month newsletter posted to website

Insurance available online – info in the newsletter

Volunteer orientation – for new parents only, Oct 7 – 8:10am, Oct 8 – 1:30pm

Criminal record check every 4 yrs. at our school. Driver forms need updating every year with abstract

Student pictures – Oct 21

Cut and carve – Oct 30,

Read a thon and PJ day on Oct 31

Jerseys – ECE with the hawk on the front- jerseys stay at the school- they should arrive within the next couple weeks

Deneen will personally deliver trophies to past grade 6’s

 

New Business

Kerry will still collect soup labels if we get lots of them in we can purchase some really cool things for the school. Check the website for what is valid www.labelsforeducation.ca

Movie nights – Rio 2 - Thursday, Oct 23 - 6pm movies start, doors open 5:30, pizza order forms to be sent out for those interested in ordering pizza by slice or box.

Sylvia will send out poinsettia forms- no pressure to purchase if not interested

Sherry will send out information or ordering new school Shirts – hoodies for October. Also some other possibilities of shorts or sweat pants.

Staff appreciation – Andrea approved, Sylvia 2^nd- October 10- Amy will pick up from Appledorns

$231 approx. is the cost

We will discuss possible other events such as pancake breakfast for sometime in late November/early December. Amy to contact Tara. Possible Spaghetti Night in February will be tabled till later in the year.

Meeting adjourned 8:50pm

 

Next meeting – October 20, 2014 at 7pm in the School Library