East Chilliwack PAC
Meeting Minutes
October 20, 2014
Present: Amy H, Karen S, Jen H, Deneen, Natalie S, Lara P, Tracy L, Jenn, Ange
Approval of Agenda Amy, 2nd by Tracy
Approval of Minutes Ange
Next meeting: November 17, 2014, 7pm in School Library
I. Treasurer Report
J Jenn gave her first report and went over the Yearly budget that she prepared (Thanks to Jenn and Tracy for this detailed accounting)
We received the Gaming grant into our account for $5000- this brings the balance for Gaming to $5051.59 and total for both accounts to $11,957.70
New items to allocate for are:
We need to purchase new bins for the hot lunch – need an estimate of cost
$200 for the Super Reader program – Amy made a motion to approve, all in favor
Ange made a motion to approve the budget, Lara 2nd, all approved. (Natalie wasn’t here at the time of review)
II. Principal’s Report
Deneen is taking classes of students 1x a week for a half hour(in the gym) throughout the year while the teachers work together to collect data and work on problem solving lessons regarding risks and challenges for each grade level . Deneen will be working on ‘Virtues Project’ which incorporates use of ‘Auto Be Good’ videos (this program is being used at some other local schools)
Deneen asked if PAC would purchase the ‘Auto be Good’ DVD’s at a cost of $800. Amy made a motion to approve the amount, Natalie 2nd, all in favor
2. She also introduced the new Library Book Computer Program (Follett Destiny quest) which the School District is hoping to have all the schools using by the end of the school year (mandated). This program will be a great addition to the school as it allows the children and parents at home to access other research material info from other schools, reserve books online, it will give an overview of the books that you are requesting, the reading levels for books and summaries. It is very user friendly for the kids. The program will cost $2600 + $500(total cost of $3100) a year for the Web Quest feature (which allows parents to access at home). There is a possibility that there may be a school discount as there are a few schools that are interested in purchasing the program within the next month. The discount could lower the price to $2200 + $500 for the Web Quest feature (total cost of $2700). There is also a training cost of $2000 for Mrs. Bergen to be shown how to operate the program but Deneen is looking into other options so that this fee would not be needed. $500 is a yearly fee that will be needed to pay for the Web Quest program.
Deneen is asking if the PAC would help with the cost of this program. With this purchase Mrs. Bergen would also receive a new computer for the program.
Jenn H put forth a motion that the PAC agree to pay $2600 for the program and if we get the multi-school discount of $2200 then the PAC agrees to pay up to $2700 (to cover the $500 Web Quest fee for this year). All are in favor. Deneen is hoping to have the program up and running by December 1 and she hope to have the cost confirmed by next week.
3. It was decided at this time to table the $10 per child that the PAC contributes towards Field trips as we will look into this early next year when finances increase and as Field trips are more abundant at that time.
4. Pictures are October 21 and Re-takes will take place on November 28
5. Deneen will kiss a calf this Thursday in the Gym at 1:30pm for raising the amount for the Terry Fox Run. We are still short $500 on this goal and kids are encouraged to bring in any extra change they have up till Thursday.
6. The cut-n-carve is on Thursday, October 30 and kids can wear orange and black this day.
7. The Read-a-thon is on Friday, October 31 in the gym from morning to lunch time. We will have 2 Guest speakers. Kids can wear PJ’s this day.
8. There is early dismissal on Thursday, November 6. Teachers may arrange interviews, check with your teachers.
9. Remembrance Day assembly on Friday, November 7
10. No school on Monday and Tuesday, November 10 and 11
11. Mr Baker art is hoping to be confirmed to start on November 3. In the past the PAC has paid for half these fees with the school paying the first fee in Fall and the PAC paying the fee in the Spring session.
III. Old Business
Terry Fox run went well but there were a few concerns expressed by parents regarding the amount of extra people/ dogs that are on the trail and the concern of the younger kids not knowing to turn around at the Peach Road water station and possibly taking wrong paths. We discussed having signs visible to the kids and parents to let them know when the younger grades should be turning back to the start. We also discussed options of location change for next year – Watson Glen and Fairfield Park.
2. First Hot lunch of the year went well; we had lots of people helping. Thanks
3. Sylvia has started the Poinsettia Fundraiser and the forms will be sent out shortly. November 21 will be the cut-off date with delivery set for December 3/4
IV. New Business
Movie night is this Thursday, October 23. Doors open at 5:30pm and show starts at 6pm. We need parents to help with popping the corn. Natalie and Lara will pop on Thursday morning till 11am. Natalie will check the supplies.
2. Deneen asked to have copies of all forms that we send out such as hot lunch forms and movie night forms- please place a copy in her mailbox outside her office.
3. Pancake breakfast date is Friday morning December 5. We need volunteers to help cook, start time would be 6:30am. Karen volunteered to help.
4. Christmas store is December 10/11
5. We will have a Spaghetti Dinner in February, date to be set at next meeting. Ideas tossed around are:
• Raffle baskets
• Donation requests – letters to be written for local business donations
• Baskets from each class for raffle
• 50/50 draw
• Silent auction
• Face painting – we will need someone for this if anyone has a contact?
• Principal for the Day.
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