ECE PAC meeting November 18, 2013

PAC meeting- November 18, 2013

Attending –Amy (President), Mandy(Vice-President), Ange (Hot Lunch Coordinator), Tara, Jaime, Deneen (Principal), Karen (Secretary), Natalie (Treasurer), Sherry, MJ, Kerry, Anne

Ange and Jamie approved minutes from last meeting

New Business

A Presentation was made by Andrea Gieselman from the Chilliwack YMCA asking for our assistance in promoting this free program. Please spread the word to any families that may fit the criteria.

MEND (Mind, Exercise, Nutrition, Do It) is a program that is geared for 7yrs-13yrs olds and their families. It teaches and educates about healthy behaviours, choices and activities. It is a 10 week program that runs twice a week on Thursday evenings and Saturday mornings for 2 hours. Next program starts January 9 at Evergreen Hall. This is a free program for children who qualify. Criteria for program is based on child’s BMI (body mass index) for those who are above average weight. On completion of the program you receive a 3 month Family pass to the YMCA

 

Treasurer Report

Natalie reported that the cost for the Meet and Greet BBQ was $591.81, we paid our share of $198.71. For the Terry Fox we contributed $247 for bussing costs
We had another NSF Cheque returned from Hot Lunch. Natalie will look into it.
School District gave us a grant $150
The PAC then took a vote to pay half of Mr. Baker art fees – Everyone agreed to continue this (Mr Baker visits all the classes throughout the year, children really enjoy it)
Gaming Grant Money:
MJ made motion to give $10 per child for field trips from the Gaming account- all agreed
MJ made a motion to purchase school sign up to the amount of $3500 from the Gaming account – all agreed
 

Hot Lunch

Remaining hot Lunch dates are November 29, December 6 and December 20
Check BC Healthy Schools website for food choice options
Turkey Lunch on December 13  (Catered by Chilliwack Senior)– we will need volunteers to help with set up of tables and chairs and setting tables at 10am. Anne will email Tia to find out if she can contribute plates/cutlery
PAC  voted and agreed to pay for half of the Turkey Lunch
 

Principal Report

Deneen obtained 2 quotes for school jerseys and staff will vote on options – trying to find shirts that will last .

School shirts – good feedback, thank you Sherry. Samples are located across from the office.

Fire Drill – went well even though it was not scheduled for that day (alarms went off when there was work being done on the heating system and dust vented out) remind kids to wear their inside shoes
Earthquake drill- went well
Lock down drill – needs to communicate better to parents to avoid confusion
Deneen will check the storage for emergency stuff

Read a thon brought in $500
Schoolastic book fair – thank you to volunteers $4000 made to purchase Library books

Deneen needs to meet with members to discuss School Growth Plan – Jaime V and Ange volunteered

Deneen talked about an Art Starts grant – The grant covers $750 of the $1000 cost. Was the PAC willing to cover the remaining $250? –Natalie motioned to pay the $250 -  PAC took a vote and agreed to cover the remaining cost and Deneen will start the grant applications
The Art created is a 2 piece mosaic by Bonny Krulicki- each child will contribute to the project and have a piece in the mosiac

UPCOMING DATES to Keep in Mind

Parenting Anxious Kids Workshop– Saturday, November  30 at Tyson Elem

Playground meeting – Wednesday 2:15 Mark and Ed from District will be here. All welcome to offer input
Food drive – Starts Monday, December 2
Mitten Tree will be set up starting December 2 – If you can donate new mittens, scarfs, toques, please bring in and we will decorate the tree in the front lobby and then donate before we close for Christmas break
Carolling – 2 days a week in hawks nest – Tuesday and Friday mornings – starting on December 3
Report Cards issued – December 6
Christmas store – December 12 and 13  - please bring in donations of items that the kids can purchase for $2 for parents, grandparents
Movie Night – Friday, December 13, doors open at 5:30pm – Pizza orders will be sent home if you want to order. The movie will be a Christmas theme, possibly Arthur’s Christmas
Christmas concert – dress rehearsal on afternoon of December 17^th – parents welcome to attend this if they are unable to make the concerts
Christmas Concert - Afternoon on December 18^th and evening on December 19 – ticket requests will be sent home – Goodies and Coffee to be available – Amy will coordinate
December 20^th sing along and visit by Santa – parents welcome – will take place after lunch
Pancake breakfast set for February around Valentines

 Meeting adjourned 8:50pm

 

Next meeting will be Friday, December 13^th at 8:30am. If parents are able to stay afterwards to help with the Turkey lunch set up, the help will be very appreciated.

 

PAC Meeting June 11th 2012

ATTENDANCE Amy Herfst, Jayne Dekany, Terri Krug, Natalie Sache, Jaimie VandenBrink, Ruth Neufeld and Bonnie Kind.


APOLOGIES: Shannon Kostering.


WELCOME: by Amy Herfst
Approval of minutes from May 14th 2012 meeting: Moved by Terri, 2nd by Bonnie . Approved.
Approval of agenda: Moved by Natalie, seconded by Bonnie. Approved.


 TREASURERS REPORT: By Natalie Sache

• $94 made from the ice cream sales on Sports Day
  
• 3 x large pizzas bought for the volunteers
  
• Other expenses due, trophies for Grade 6 students, spinner invoice.
  
• PAC Photocopying hasn't been logged correctly, Natalie to look into what last years was.
  
• 4-6 weeks until scholastic book money is finalised.
  

HOT LUNCH REPORT: No more hot lunches this year


PRINCIPALS REPORT: By Ruth Neufeld

• Kindergarten not yet full, encourage new parents to enrol their children to confirm numbers
  
• New Grade 1 Teacher – Carla Thompson
  
• Kevin Kavanagh is leaving ECE
  
• 2 maternity leavers to be replaced too.
  
• Super Readers Assembly June 15^th
  
• 60minkidsclub assembly June 12^th
  
• Sports Day – A great success. Request for more family teams. Parents having to run between teams all day. Comments that stations didn't get completed, some disappointed children. Bigger school, extra house team this year. Just ran out of time. Ice cream sales delayed the second part of the day too.
  
• Variety Show June 26^th at 9am
  
• Open House for Dawna Shane Thursday 21^st at 2.30pm
  
• Awards Assembly for grades 4-6 June 27^th 8.30am
  

OLD BUSINESS:

• Sports Day – An excellent sunny day, suggested going back to freezies for next year instead of the ice cream sales.
  

NEW BUSINESS:

• .Money towards Grade 6 Graduation $100 – Jayne has the dogtags. Party at the Bargs on June 22^nd. PAC to offer money towards BBQ food. Jayne checking in what happened last year for Grade 6.
  
• Current PAC Committee nominated to remain. Option for anyone else to be nominated to go out on a newsletter (Jayne)
  
• Dawna Shanes retirement Jayne to make up a newsletter.
  
• Chilliwack Foundation Grant – Amy applying
  
• Gaming Grant – Natalie applying
  

NEXT PAC MEETING TO BE ARRANGED FOR SEPTEMBER 2012.

PAC Meeting Sept 10th 2012

ATTENDANCE Amy Herfst, Jayne Dekany, Terri Krug, Natalie Sache, Deneen Scott, Bonnie Kind, Nicole Johnson, Tara Field, Tia Letexier, Jaimie Finnie, Jen Hansen, Lauren Haggerty, Melanie Derksen, Sheri Massey, Melissa Cavanagh, Kirk Davies, Mandy Davies, Marilyn VanOort, Crystal Bergen, Karen Steinbach and Melanie Schaefer,


APOLOGIES: Ange Debruyn


WELCOME TO EVERYONE: by Amy Herfst
Approval of minutes from June 11th 2012 meeting: Moved by Terri, 2nd by Bonnie . Approved.
Approval of agenda: Moved by Jayne, seconded by Bonnie. Approved.


 TREASURERS REPORT: By Natalie Sache

• Balance of Gaming a/c $94.87
  
• Balance of savings a/c $0.14
  
• Balance of Cheqing a.c $11,090.46
  
• Payments out – Ruth's leaving gift, Grade 6 Dog Tags (awaiting invoice)
  

HOT LUNCH REPORT: By Ange Debruyn

• Ange agreed to do one hot lunch per month. 4 more parents (2 sets of 2 needed to step up to do another 2 lunches)

• Amy requested the help of Grade 5/6 students to hand out
  
• First hot lunch date 21^st September
  

PRINCIPALS REPORT: By Deneen Scott

• Huge thank you to everyone for making Deneen feel so welcome
  
• Open House Policy with Deneen – Visit the office or email anytime.
  
• Volunteer Orientation – Friday Sept 14^th 1pm- 1:55pm or Monday 17^th 8am-9am. Deneen will discuss the needs of the teachers,copyright laws, new parent information,volunteer responsibilities for child safety, CRB record check.
  
• Library Help needed
  
• Laminator help needed in the office.
  
• 3 parents to join the School Planning Council – help with setting new school goals, organise surveys, set new targets (meet every 2-4 weeks). Jayne to check with last years council and see if they want to stay on.
  
• Helper needed to hand out fruit and veg once per month. (need food safety certificate)
  
• Cut down bus costs, use parent drivers, bring you own booster seat to school this was welcomed by parents. New ICBC driver abstracts to be looked into.
  

OLD BUSINESS: None carried forward.
NEW BUSINESS:

• Meet the Teacher & BBQ evening – September 13^th 5pm-7pm. Need a few helpers to help with the set up say from 3 onwards. Also a new PAC Booth/Table needs helpers during the 5-7pm session. Tia, Jayne,Amy offered help, the more help the better.
  
• PAC Booth/table to show recent spending, PAC projects/fund raising events, Sign up sheets for helpers, general PAC information.
  
• Terry Fox Run helpers required – September 27^th at Rotary trail. Marshalling, orange cutters (straight at the beginning of the school day) and parents to run/walk with kids needed. Kids to wear a RED shirt that day if possible.
  
• New request of a school events board, perhaps lit on the darker evenings to show what is coming up at ECE. Jayne to look into pricing.
  
• 4 more smart boards or apple projects for classrooms,plus 2 kindergarten class need something too.
  
• BIG SRING EVENT – SUGGESTIONS PLEASE. Hoe-down seemed a great choice as the last one some years ago was a great success
  
• Movie Night set for Thursday October 18^th, 5.30 doors open, movie starts at 6pm. Natalie arranging pizza and event.
  
• Destination Imagination – Checkout the DI website www.destinationimagination.org and get involved. News teams needed, plus can anyone help one lunchtime per week for small projects? Well done Nicole for not getting emotional this year.
  

NEXT PAC MEETING TO BE ARRANGED FOR OCTOBER 15TH 2012.

PAC Minutes April 16th 2012

ATTENDANCE Amy Herfst, Jayne Dekany, Anne Russell, Terri Krug, Bonnie Kind, Natalie Sache, Tia LeTexier, Ange DeBruyn, Ruth Neufeld.

APOLOGIES: Shannon Kostering, apologies for spelling Julie Egers surname incorrectly on the last minutes.

WELCOME EVERYONE WHO ATTENDED

Approval of minutes from Feb 20^th 2012 meeting: Moved by Ange, seconded by Anne . Approved.

Approval of agenda: Moved by Natalie, seconded by Terri. Approved.

TREASURERS REPORT: By Natalie Sache

• Figures for hot lunches confirmed
• All gaming monies transferred
• March spending – gift/party for Sue Epp
• April new balance $16,147.12

HOT LUNCH REPORT: By Ange DeBruyn

• Grilled cheese not too profitable, find new ideas
• Quiznos being tried next month
• Wrap with deli meat a suggestion as well as soup and a bun
• Non-profit womens kitchen could provide soups
• Encourage 2 x Grade 6 students helpers in handing out every lunch.

PRINCIPALS REPORT: By Ruth Neufeld

• Log online and register your vote for 1 or 2 week Spring Break
• No public wireless yet, but all new wireless hubs have been installed
• Well done Mr Kavanaugh for winning a $5000 smartboard for the school library
• Legal Job Action is over, vote this Thursday by teachers. Withdrawal of volunteer services and detailed report cards.
• New running club Monday and Friday recess has proved very successful
• 60minclub still low on registration
• May 17^th RUN FOR WATER 10:15 – 11:40am
• Thank you PAC for funding the excellent Zumba classes and Artist Stephan Baker
• New playground equipment installed and new spinners are here but yet to be installed
• Earth Week this week
• 2 x new trees/ picnic tables / plants for the renovated courtyard.

OLD BUSINESS:

• MOVIE NIGHT – Set for May 11^th. Think it will be Chipwrecked. Announcement to be made at the beginning to curb the running around of children as last movie night was ruined by kids messing around in the corridors and running around the Hall. Tia, Jayne and Natalie to help out on the door. Pizzas to be ordered by Ange..

NEW BUSINESS:

• Book Fair running this week
• Class photos May 3^rd
• BC FED PAC Letter issued to all PAC's to support work done by PAC's during the strike action. They are hoping that strike action has not influenced the essential PAC progress and encourage commitment for parent involvement.
• Suggested to arrange another Ho Down for next years fundraiser
• Amy booking a Ford test drive Day/Car wash fundraiser for September
• Skipping thanked Neufeld Farms for their latest fund raiser
• Jayne requested $100 to purchase Grade 6 leaving gifts
• Suggestions for something special for Donna Shanes retirement. She doesn't want a big fuss.
• Canadian Tire money collected in February was donated to the new courtyard for some patio umbrellas.

NEXT MEETING SET FOR MONDAY MAY 14^th 2012 AT 7PM

IN THE PARENT ROOM/LIBRARY

PAC Meeting Monday February 20th 2012

ATTENDANCE Amy Herfst, Jayne Dekany, Lorraine Brown, Anne Russell, Nicole Johnston, Bonnie Kind, Natalie Sache, Tia LeTexier, Tara Field, Jaimie Van Den Brink, Ange DeBruyn, Julie Egus, Ruth Neufeld.

APOLOGIES: Shannon Kostering, Terri Krug

WELCOME EVERYONE WHO ATTENDED

Approval of minutes from Jan 23^rd 2012 meeting: Moved by Tara, seconded by Ange . Approved.

Approval of agenda: Moved by Jayne, seconded by Ange. Approved.

TREASURERS REPORT: By Natalie Sache

• No bill for the ticket printing.
• Poinsettia extra $15.00 banked.
• Photo Bonus $302.13 banked
• Vertical Zone donation $350.00
• $540.00 for Zumba classes.
• Field Trip donation ($10 per student) $2,400.00
• Gaming account now empty.

HOT LUNCH REPORT: By Amy Herfst

• Hot dog lunch Feb 10^th made $259.60
• Pizza day Feb 3^rd made $284.34
• Extras such as ketchup, foil etc. to be added in at the end of the year, not individual lunch dates.
• Bounced cheque remitted.
• Hot Lunches falling on a school trip – student to have a credit on their account.

PRINCIPALS REPORT: By Ruth Neufeld

• Pink eye is going around so keep your child at home.
• Staffing – A new EA has been appointed to ECE for a new student.
• Mrs Epp is retiring on March 23^rd.
• No report cards being sent home, email/contact your teacher if you want to discuss your child's progress.
• Basketball coaches, Girls – Ms Eburn, Boys – Vic Schmidt/wife and Casey Sas
• Keep up the 60minkidsclub.
• First SPC meeting held – Julie and Jaimie to gather information and inform parents.
• Kindergarten registration by March 1^st
• PALs, skating and Math Mania all went well. Great vibes regarding the Math Mania definitely a go ahead next year.
• Chillspell – Jalen Edwards, Marley Edwards and Terrell Zacharias represented the school.
• Newsletters by email only now.
• Use the website for all school information

FUNDING REQUESTS BY STAFF:

1. Staff want to move forward with upgrading our technology, 2 smart boards have been already purchased out of the school budget. Staff would like 2 more., $2,000.00 each.
2. 4-6 new projector screens are being installed by the school district, staff want to upgrade them to short throw projectors, $400.00 each

• Bonnie motioned to buy 2 x smart boards ($4,000) and 4 x short throw projectors ($1600), Jaimie seconded. Voted on, nobody opposed, therefore motion carried.

3. All 4 year old laptops are being replaced by the school district with new ones.
4. Would the PAC care to donate monies toward the hershies kisses for the Grade 6 candygram? $0, $65, $100 and $115 options, Mixed views therefore the PAC voted on sums, $100 donation most votes, Nicole motioned a $100 donation, Anne seconded. Motion carried.

PLAYGROUND EQUIPMENT ISSUES:

• At last the new spinners and gliders have been installed, however due to many injuries the spinners are being removed and replaced. Items being refunded by Henderson and PAC Natalie motioned to purchase 3 more at an extra cost of $1,389.92, Bonnie seconded. Motion carried.
• The glider is also being upgraded free of charge by the manufacturer due to it being mounted too high up and the slider not being very slippery!!

NEW BUSINESS:

• Natalie requested to transfer $5,000.00 from the savings account back into the chequeing account in order to cover the new spending. Lorraine motioned, Bonnie seconded, nobody opposed, motion carried.
• Lorraine suggested that the PAC do a BIG fund raiser next year instead of lots of little ones. Many agreed to this.
• Gift for Sue Epp discussed
• Scholastic Book Fair to be run by the PAC. Date to be confirmed.
• Wednesday February 29^th – Anti Bullying Day, the Peers are getting a notice out for wearing pink shortly.
• Movie Night Booked for April 26^th, 2012
• DPAC Meeting on Feb 23^rd if anyone was interested in attending.

NEXT MEETING SET FOR MONDAY MARCH 12^th 2012 AT 7PM

IN THE PARENT ROOM/LIBRARY

PAC Meeting January 23rd 2012

ATTENDANCE Amy Herfst, Jayne Dekany, Lorraine Brown, Natalie Sache, Terri Krug, Tia LeTexier, Tara Field, Jaimie Van Den Brink, Ange DeBruyn and Jen Hansen.

APOLOGIES: Shannon Kostering, Ruth Neufeld

WELCOME EVERYONE WHO ATTENDED AND THANKS TO NATALIE FOR OFFERING HER HOME FOR THE MEETING.

Approval of minutes from Dec 9^h 2011 meeting: Moved by Jaimie, seconded by Amy. Approved.

Approval of agenda: Moved by Jayne, seconded by Terri. Approved.

TREASURERS REPORT: By Natalie Sache

Silent auction, meat raffle late receipt finalised. Santa’s treats and other spending over the Xmas period finalised. Lorraine to finalise the poinsettia payments, all looked finalised but just need to confirm.

HOT LUNCH REPORT: By Amy Herfst

• Pizza Lunch made $215.17
• Pasta Lunch made $289.46
• 2^nd Pizza Lunch made $191.67

Shannon asked if anyone had any new hot lunch ideas. Subway, Booster Juice and a pasta meal were suggested with mixed responses. Agreed to keep it as is for the moment. The criteria has to be a meal with drink and side order for less than $5.00. Any new suggestions welcome.

FUNDRAISING REPORT: By Lorraine Brown

• MOTHERS DAY FUNDRAISER - Hanging Baskets/Planters and a gift catalogue. PAC agreed to go ahead with this fundraiser.
• Fraser Valley Meat Store are offering Boxes Package as a way of raising monies, should we stay loyal to Johnston Meat? It was decided to not do a meat fundraiser as the skipping club were already arranging one.
• CANADIAN TIRE MONEY COLLECTION - Throughout February, class collecting the most will get a choice in spending it.

PRINCIPALS REPORT: Conveyed by Amy Herfst

• 60minkidsclub v running laps – few parents wondering if we should stick to the running program as keeping a daily log on the website is somewhat of a hassle and is a little off putting to keep the program up to date for their kids.
• HELP !!!!– GRADE 5/6 BOYS NEED A BASKETBALL COACH – Does anyone know of someone who can help either before or after school?
• A quick reminder that Kindergarten registration for 2012/2013 is due by March 1^st.
• RSL Open House for3-4  year old's on Feb 10^th.
• 3 PALS sessions arranged too.
• 3 Ice skating sessions are booked for various classes, watch out for a class newsletter.
• Chillspell at GW Graham January 31^st 3.300pm onwards.
• Math Mania on February 1^st at ECE 6.30-8.00pm.
• New Fridge supplied from the fresh fruit and veggie program now in the kitchen. The old one has been disposed of as it was not energy efficient to keep as a spare.
• The Grade 6 students are holding a Candy Gram, where children are able to buy a love heart poem for that special person complete with a nut free candy attached. Each candy gram is 25c each to send. The PAC agreed to donate money to purchase each child a candy gram.
• Valentines Bake Walk also to be arranged – To be Confirmed with Ruth/Teachers as to whether this will take place on Valentines Day. If it does we are in need of some parent helpers.
• Does anyone want to take on counting and sending off the Campbell Soup labels? Grade 6 students have been suggested to help with the masses in the office.

NEW BUSINESS:

• Skipping organising a pancake breakfast on Feb 16^th, 7.30am – 8.15am
• Movie Night to be organised for March – Date to be confirmed with Ruth.
• Amy bought in a leaflet from the BCTF – British Columbia Teachers Federation. They have offered numerous parent conferences to the PAC. The topics include the following which were all popular with the PAC present at the meeting;
  • Born to Buy
  • Bugs, drugs and rugs
  • Captive mind-captive market?
  • Internet awareness for parents
  • Raising confident boys (and girls)
  • Supporting your child's learning
  • Anti- Bullying

NEXT MEETING SET FOR MONDAY FEBRUARY 20TH 2012 AT 7PM

IN THE PARENT ROOM

PAC Minutes Dec 9th 2011

Attendance: Ruth Neufeld., Amy Herfst, Natalie Sache, Terri Krug, Nicole Johnston, Jaimie Van den Brink, Caroline Laanstra, Jaimie Finnie and Maggie Klassen.

Apologies: Shannon Kostering, Jayne Dekany

WELCOME EVERYONE WHO ATTENDED

Approval of agenda: Moved by Terri, 2nd by Amy. Approved.

Approval of minutes from Nov 21st meeting: Moved by Maggie, 2nd by Nicole. Approved.

TREASURERS REPORT: By Natalie Sache (see report)

• Final payment issued for the new playground equipment – to be installed Jan 2012.
• Chq submitted by Nicole Johnston for supplies for the Christmas Store $50.88

HOT LUNCH REPORT: By Shannon Kostering

• Hot dog day made approx $313.00 profit
• Thanks to all parents helping
• Things going well with orders/working out a few kinks with late orders and a few kids saying that they had ordered.

FUNDRAISING REPORT: By Lorraine Brown

• $870.50 collected for the Poinsettias being delivered today. Profit approx $3 per item,
• Some parent mentioned not having forms sent home so maybe that’s why we see a slight drop from last years orders.

Discussion about email list and facebook updates. Amy mentioned sending out a quick newsletter to remind parent to notify Sue with their email addresses and about or facebook page. Jayne to speak to Amy to get that ready “Get yourself organised for the New Year...”

PRINCIPALS REPORT: By Ruth Neufeld (see report)

• Firstly ref the job action – NO FULL STRIKE ACTION IN THE FUTURE but each class is communicating differently.
• Reports coming home today from Ruth with attendance only, mandatory by the Board.
• Staff are interested in funding for a professional Zumba dancer to come in to do approx. 45mins with the primaries and half hour with the intermediates (approx $2 per student) Motion to cover cost of Zumba instructor by Jaimie Van den Brink, 2^nd by Terri 6 in favour 2 opposed – Motion Carried.

NEW BUSINESS:

• Coffee and tea to be provided by PAC and squares being used (left over from spaghetti night)
• Note to go off for parent to bring plates of treats to share.
• Skipping club needs $500 for bringing in a dancer or gymnast (discussion about Tara's commitment and how the club runs) Motion to provide $350 to skipping club by Maggie, 2^nd by Terri, motion passed. Ask Tara about “sponsored by ECE”
• Ski program – Terri obtained information from Hemlock about skiing hopefully this year for the intermediates. Emailed Jayne, Amy and Ruth. Terri to follow up with Ruth.

NEXT MEETING SET FOR MONDAY JANUARY 16TH 2012 AT 7PM IN THE PAC ROOM